I need my data available quickly. How will outsourcing my Online Quick Books help with that?

All documents submitted by the end of the day are entered into your bookkeeping file by the following morning. Month end closings are done within a couple of days of our receipt of bank statements and other month end documents.

How can I get financial information from your Outsourced Online Quick Books Bookkeeping System?

Your clients are set up with access to their accounting information in Online Quick Books ®. We design reports you can review every day to make effective decisions in your business. The result is higher profits for your business.

Will I lose control of my assets and information if I outsource Online Quick Books bookkeeping?

The goal of our accounting and bookkeeping systems are to give you accurate bookkeeping without surrendering control of your assets. We do not deposit money or pay vendors, but we set up systems so you can perform these tasks in a matter of minutes. Also, your information remains your property. We will return it to you without any hassles if you decide to discontinue your relationship with us.

Each client is assigned an accountant. This accountant is available throughout the day and reviews your online Quick Books® file daily for accurate data entry.

 

 

 

 

 

 

Who will file the documents I fax to your workflow management system?

There is no need to file paper documents when using our system. We recommend documents be placed in a box after faxing and scanning. When the box gets full, place it in a secure location. This is so you can easily retrieve a paper copy of the document, based on when you submitted it to the paperless system, in the event a fax submission did not come through clearly and the document needs to be resubmitted. All documents sent to our paperless system are given 7 attributes of identification (i.e. date, name of vendor or customer, type of document.) Our bookkeepers then enter the data from these documents into your Quick Books® file every single day. These documents are easily retrieved by you if you need a document that was sent to our system.

Will I need to back up my Online Quick Books ® data?

You Online Quick Books® files are backed up daily. They also run on redundant servers.

Is my data secured on an Online Online Quick Books Bookkeeping System?

Data security is an important issue to us. We use a nationally recognized application service provider. All normal security tools are in place on their system. Furthermore, you will have earthquake, flood, and fire and equipment failure protection.

Will Outsourced Online Quick Books Bookkeeping make it harder for my accountant to work with my business?

Our online bookkeeping system simplifies data transfer to your accountant and auditor. We can even provide them with a login to your data if you prefer. The accuracy of our accounting and bookkeeping system will greatly enhance tax planning and tax return preparation.

Can my accountant/business advisor access my Online Quick Books data file?

You have complete control over the access to your data. If you would like your accountant or other advisors to directly access your bookkeeping records, we can easily set that up.

Is outsourcing my Online Quick Books bookkeeping right for my business?

There are certain instances where outsource Online Quick Books bookkeeping is not in your best interest. Contact us and we can quickly analyze whether outsourced bookkeeping is right for you.

Will outsourcing Online Quick Books help my business be more successful?

Outsourced Online Quick Books bookkeeping will make your business more successful because: You will have accurate information daily to operate your business everywhere, before your clients, meetings, discussions, all payroll reporting and financial reporting will be accurate and timely, and, our business coach will spend one hour each month on a strategic planning call with you. The most valuable element of this entire service is that monthly planning meeting.

 

How long does it take for my accounting function to be transferred to Online Quick Books Bookkeeping system?

We expect the system set up to take 2 weeks and the implementation process to take up to 2 days. Once the system set up is done, you can begin accessing your Online Quick Books® bookkeeping through our online system and we will be doing all the data entry and processing. The implementation process is the period of time when we develop best practices for your business to get accounting information to us.

Q: What is the difference between on-site bookkeeping and off-site bookkeeping?

A: For on-site bookkeeping, one of our bookkeepers goes to work in your office. For off-site bookkeeping, Scan your documents and process it in our office. We help you file returns when there are due and provide you financial reports.

Q: Which bookkeeping service should I use, on-site or off-site?

A: It depends. If you do not have office space or computer or software, off-site bookkeeping is definitely the best solution.

Q: I am in US. Can I use your services?

A: No problem. Our off-site bookkeeping service is designed to serve clients all over US. Actually, no clients ever come to our office. All you need to do is scan or fax your paperwork together. We take care of the rest. You choose whatever ways convenient to you to provide us paperwork:

1. you can upload it on our web site;
2. you can fax it to us;
3. you can email it to us;

We are like a virtual accounting department of your business.

Q: Do you charge hourly rate or fixed monthly fee?

A: We charge fixed monthly fee. Many clients like it. It is easy for budgeting because you know exactly how much it will cost you. And more important, there is no surprise!

 

Q. Do I have to do it every month?

 

A. Not necessarily. You can do it monthly, quarterly, or whenever it is convenient to you. But you enjoy the maximum benefits when you do it regularly. Generally, monthly is a very good cycle. Most of our clients like it and we highly recommend it to you.

 

Q. I have an accountant already. Can I still use your service?

 

A. Sure, there is no conflict at all. You can use our bookkeeping service and retain your accountant to prepare your year-end statements and tax return. We will provide all necessary records and reports to your accountant. We are happy to answer any questions and assist your accountant to maximize the value of both our services and your accountant’s services. This also saves you time on answering accountants questions when he or she is doing your year-end. You know, sometimes, a lot of questions! This may be the ideal solution for you because many accountants don’t like and are not good at bookkeeping.

Q. I would like to do some bookkeeping tasks myself. Can I still use your service?

A. Yes, no problem. For example, some of our clients invoice their customers by themselves. We will do whatever tasks left. We will discuss an ideal solution to streamline the work.

Q. What about if I am audited by the government?

A. We understand it can be stressful when you are chosen by the government for audit. So our system of safeguards is carefully designed to ensure your tax returns are prepared accurately and your business transactions are recorded appropriately. We also ensure your returns are filed on time. These efforts will minimize the chances of being audited. In case you are audited, we will response to any government enquiry and assist preparing the documents requested by the government with no extra charge. This is our peace-of-mind guarantee.

I am an American, How can I Monitor My Bookkeeping in India?

Your information will be posted to a server in the USA so it is easy to understand the history of every transaction. You can spot incorrect practices and quickly rectify them at their source. Check the complete history of any activity with one click. Quick Books Online Edition maintains an Audit Trail for each transaction. You can control who gets access to your books and what they can see and do.

 

No one can see your data online unless you allow them to. Quick Books Online Edition encodes your transmissions with secure encryption. Our facility in India has restricted access to the building and each employee has restricted access to your files and documents. No client data resides on servers in India. All employees undergo a screening process and sign confidentiality agreements.

We may be biased in our opinion in this case, but we do recommend looking at five things.

 

 

 

1. Speed, reliability and trustworthiness.
2. Communication abilities, whether this is communication skills or reliable email and phones.
3. Quality of management and the overall team.
4. Customer references.
5. Stability of Infrastructure.

• Largest well-educated English-speaking workforce after US
• India’s large base of accountants is a useful asset in bookkeeping outsourcing process
• Access to economical but skilled labor force- per accountant cost is around 1/8th of that in USA & Canada, 1/6th of that in Europe
• Favorable political and business environment for outsourcing- India is the most renowned bookkeeping outsourcing destination in the world
• Considerable technological and infrastructure upgrades in recent times
• Faster internet connection helps in quick entry of bookkeeping transactions in outsourcing process
• Advantageous time zone difference between US and India ensures high productivity and faster turnaround times particularly in bookkeeping outsourcing processes
• India is one of the largest providers of accounting and bookkeeping outsourcing services